Submit Your Details!

Please use this form:

- If you are recently new to St Columba's,  Please use the form below to let us know a little about yourself and your contact details so that we can keep you informed of what's happening in the congregation.


N.B - If you do not live in the Edinburgh area and just want to connect remotely and receive our news, please do not complete this form but submit your details here: to receive our weekly newsletter. Thank you!


If you would like to update the details that we hold for you, please log into your Elvanto profile ( and amend your details. If you do not have a log in or have any questions, please email

Please hit 'Submit' at the bottom when you're done!

Your information will not be shared with anybody outside the church leadership without your permission.

Thank You

0131 225 3505

St Columba's is a Charity Registered in Scotland SC016551

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Your Details

Tip: Please only include one name here. Others can be added below

Please let us know below the names of any spouse and dependent children (aged 17 or under), that live with you (e.g. husband/wife/children, and approx children's ages)

**Please also note that additional adults i.e. your spouse will need to complete their own form to provide permissions to comply with Data Protection law (see further below) and should visit to complete this form.**

Your Address

Tip: Please provide your address in Edinburgh. If you are a student, you can provide a 'home address' once you have your online profile enabled

A Little Bit About You:

Tip: Scroll in the box for more options...

Tip: Please use this space if there's anything else you'd like us to know!

St Columba's Data and Communication Consent

Please scroll down for details of the type of data and communication referred to in this form. Other than what is specifically mentioned, the form below relates to, but is not limited to ordinary communication re: rotas and serving, City Groups, Kids' Church, services and occasional one-off communications.

**Please note** that the only options available for 'Communicaiton Consent' and 'Data Consent' below is "I DO", as without this we we will not be able to store your data, formally communicate any further or connect you with a City Group or any serving / ministry communications.

If you have any questions about this, please let us know at:

Tip: If you do not grant consent, we will not be able to store your data or communicate any further with you.

Tip: Please indicate whether you give consent for us to hold the names and any contact information for your children under 16 years of age. If you do not grant us consent, we will remove their information from our system. If you would like to know what we currently hold, please email

Tip: You can unsubscribe at any time and further details will be provided in the welcome email that you will receive from us.

Types of Data and Communication - Details

Please Click for More Details

Contact Details and Communication
St Columba's holds contact details on Elvanto so that the church leadership can get in touch with you. Possible reasons for this include but are not limited to City Groups, Kids' Church/Creche (if applicable), information about specific events (e.g a conference) or communication related to serving on a rota (e.g. catering). If you have opted in to using and appearing in the congregational directory, anyone else in the directory can also view those contact details which you have made public. You can change the details which are visible to others at any time by logging in to your account. Please be assured that if you do not have a log-in for Elvanto any contact details we have for you are not visible to anyone except the church leadership. If you have opted in to our in-house text service your name and mobile phone number are also stored there, and can be accessed by a limited number of the church leadership/staff. We use our text service to allow you to sign up to events and to communicate urgent information instantly. The most recent example of this was a prayer meeting cancelled due to adverse weather conditions.

Both the Free Church of Scotland and St Columba's are legally required to keep an up-to-date record of those in our congregation who volunteer or work with children or vulnerable adults. This list is kept on Elvanto and is managed by the Safeguarding Co-ordinator(s). It is available to the Elders and Deacons, and may also be shared with the Kids' Church Co-ordinator and Creche Co-ordinator. If you are a member of the PVG Scheme through St Columba's your name is included on this list. We are also required by law to keep a record of the Kids' Church and Creche rotas, and which children attended on which dates, for Safeguarding purposes.

Membership and Baptism
If you are a member of St Columba's, your name and address appear on our Communicant Members Roll. This is shared with the Free Church of Scotland. If you or your child have been baptised at St Columba's a record of this is also kept and may be shared with the Free Church of Scotland.

Donations and Gift Aid
If you give to the church in a way which is not anonymous (including but not limited to by BACS, standing order, weekly envelope, cheque or Stripe) your name and donation(s) amounts will be securely stored on our Finance Software, which is accessible to the Treasurer(s). Depending on the method of donation it may also be held in paper form in securely locked storage within the church. If you have completed a Gift Aid declaration then your name, address and amounts of Gift Aid-eligible givings must also be shared with the Free Church of Scotland, who submit Gift Aid claims on our behalf; and HMRC, from whom our Gift Aid payments are received. Our auditor can also access this information while carrying out our annual financial audit (a legal requirement).

Volunteers and Employees
If you serve on any of our rotas we will also have a record of the fact that you do so and your name will appear on the rota(s). This will be visible on Elvanto to the church leadership and anyone else who serves on a rota at St Columba's. Rotas can only be viewed when individuals are logged in to Elvanto. This information (like all the information described in this form) is not available publicly. 
Employees' details (the information on your New Employee Form) are shared with the Free Church of Scotland, who administer payroll on our behalf. Staff contracts are securely stored locally and can be accessed only by the Administrator. 

From time to time we run events or meals at St Columba's which require prior sign-up. Examples of this include but are not limited to Connect Meals, Women of the Word events and Men's Curry Nights. A record of expected attendees will be kept prior to the event to enable adequate preparation, and afterwards a record may be kept of attendees to aid planning for future events.

We keep a record of the names of the children who are in each Kids' Church class and Creche to enable us to plan, prepare and "staff" (with volunteers!) the relevant groups adequately. We are also legally required for Safeguarding purposes, as already mentioned above, to record children's attendance at Kids' Church or Creche. We keep a record of the dates of birth of those children whose parents have specifically provided us with this so that we are better able to plan and resource our children's ministry as the church continues to grow. We also use the list of children to ensure that no-one misses out on a gift during our annual Family Service.




Congregational Directory Inclusion

Please confirm that you are happy for us to include you in our Congregational Directory. Your details will only be visible to other people at St Columba's and you will have full control over what details others can see. After submitting your details, we will be in touch with details about accessing our Member Area and Directory.

If you select "No", your details will only be made available to the church leadership for pastoral purposes.

Photo and Video Permissions

Tip: Please let us know only for yourself and any children (but not your spouse, as they will need to answer this for themselves) In the event we have different permissions for children, we will treat this as having no permission for the children.